Privacy Policy

Your personal data and assets are our highest priority. We are fully committed to safeguarding them.

Esență Monex collects and retains data essential to your trading activity. How we collect and store this information is outlined in the Privacy Policy below.

Our policy is grounded in the following principles:

• To ensure complete transparency about how we collect and store your personal data:

Our goal is to ensure you understand how we collect and process data so you can make informed decisions. We have clear guidelines and processes for handling data on this website. Our policy outlines the specific methods we use, providing clear, concrete information about its use. You remain in control.

We will promptly share information whenever we determine you should be notified. Transparency is essential to us.

Our knowledgeable staff are always available to answer any questions you may have about any aspect of our processes, including our obligations under Romania law. You can contact us at: info@esenta-monex.com

• We do not permit any other use of personal data beyond what is described in our Privacy Policy.

We may process personal data for the following purposes, including the proper operation of Esență Monex services and connecting trader-members with third-party trading platforms. We may also do so to maintain and enhance website features and services, protect our rights, and comply with regulatory or other legal obligations. Finally, where this data is needed to provide administrative and other business functions related to the Services we deliver to you, the client.

To deliver services tailored to your preferences and needs, Esență Monex processes personal data.

• To effectively use essential tools designed to protect your personal data and uphold your rights in this regard:

You may contact us at any time to access all of your personal data. We can update or delete it as needed. We can also fulfil requests to transfer your data to you or to an authorised third party. These services help you exercise your rights to privacy and control.

• Safeguard your personal data:

Our security systems meet the highest standards, using bank-grade safeguards. While a 100% guarantee is not possible, we remain committed to continually upgrading our systems and reinforcing the protections we have in place.

We maintain a detailed, comprehensive privacy policy and the highest-level security systems.

1. The Scope?

This policy outlines our procedures for collecting, processing, and sharing any data relating to natural persons.

Our policy applies to all identifiable natural persons. This includes any individual who can be, or has already been, identified through data entrusted to us or data we can access and/or combine.

Data processing, as described in the Privacy Policy, specifically refers to the storage, management, and organization of such personal data.

We do not collect, and will not intentionally collect, any information about individuals under the age of 18. We also do not permit individuals under the age of 18 to use our platform for any purpose. If we discover a user or any information related to a person under the age of 18, that information will be deleted immediately.

2. Which personal data do we store?

When you register with us, we collect the personal data needed to enable your use of our services. Where required, we may request additional personal data to verify ownership of your account, for example. To maintain and improve the highest quality of our services, we collect and analyse data related to your use of our platform, as well as your interactions with services offered by third-party partners.

3. You are under no obligation to provide your personal data to the company.

While you are not obligated to provide us with your data, choosing not to do so may limit the services we can deliver. It may also restrict your ability to access and use our platform.

4. What personal data do we collect? When you visit our website, we may collect the following personal data:

We do not collect data that can be used to personally identify you. We do collect information such as your account activity, users' IP addresses, and the dates and times of access. For maintenance, security, and support purposes, we retain system crash reports, browser information, and the type of device used to access your account. We also record the language used by your account.

Regarding personal data collection, we only collect and store the information you consent to share with us when you connect, via our service, to a third-party trading platform.

The personal data you have provided to third-party platforms may include your full name, address, telephone number, and email address.

5. Why does the company need my personal data, and is it legal for the company to collect and use it?

The company collects, stores, and processes your personal data solely for the purposes set out in this Policy. All such uses and processing comply with applicable laws in Romania.

The company will only handle, process, or transmit your data in accordance with applicable laws in Romania. The legal bases for this are as follows:

• You have agreed to allow our company to store and process your personal data. By submitting your information to us, you also authorize its transfer to the relevant third-party trading platform. You have consented to the processing of your personal data for one or more specified purposes.
• To improve services, establish or defend legal claims, and pursue legitimate interests, among other purposes, the company may need to store and process your personal data.
• Data processing is necessary to comply with legal obligations.

For more information on the data processing the company is required to perform, please contact us by email.

Below is a list of the specific purposes, along with the legal bases, under which we may process your personal data.

6. Disclosure of Personal Data to Third Parties

To store and process IP addresses, conduct user surveys and analyses, and provide related services, the company may share anonymised personal data with third-party service providers.

At your request, we may share certain personal data you provide with third-party services. In such cases, the use of your data will be governed by that company's privacy policies. This may include multiple digital trading platforms.

To better serve our clients and enhance overall service quality, the company may share personal information with its affiliates and partner companies.

When required by law or to protect the company’s rights and assets, as well as those of our third-party partners, we may disclose data to competent legal or regulatory authorities.

In the event of a significant business transaction—such as the sale of the company, seeking investment, or obtaining a loan—relevant data may be shared in a lawful and appropriate manner. This also applies in the event of any merger, restructuring, consolidation, or bankruptcy, as required by law.

7. Use of Cookies and Third-Party Services

For site analytics and in collaboration with advertising partners, we may use cookies and similar technologies, in accordance with applicable laws and industry standards.

Cookies—small data files stored on your device when you visit a website—are used to collect information about your browsing behavior and preferences. Their purpose is to personalize and enhance your experience. They enable us to remember your settings and preferences and to tailor our services accordingly. These cookies are also used for site analytics and to compile statistics for strategic planning.

Generally, the site uses two types of cookies. Session cookies are stored only for the duration of your visit and are deleted when you close your browser. Persistent cookies remain in your browser even after your session ends. These enable the site to recognize you as a returning visitor and streamline your experience.

Types of cookies:

Cookies may be used as necessary, consistent with their intended purposes:

Cookies are blocked or have been deleted

If you wish to delete or block cookies, you can do so in your browser settings. Follow the links below for step-by-step instructions for the most popular browsers.

• firefox
• Microsoft Edge
• Google Chrome
• safari

Blocking cookies will prevent some site features and functions from working properly.

ONLINE TRACKING NOTICE

Your personal data will be retained for as long as necessary to perform the operations described elsewhere in this policy. It may be kept for a longer period to comply with local laws, regulations, or company policies.

At your request and discretion, your personal data will be shared with third-party trading platforms for 12 months. When that period expires, and with your consent, your data will be shared for an additional 12 months.

Our operations include the regular review of all personal data to determine whether it remains necessary or not.

9. Transfers of personal data to third countries or international organizations

When necessary to deliver our services and/or for security reasons, personal data may be transferred to third countries (outside your country) and international organizations under robust security safeguards. We apply industry-leading security measures to protect your data and ensure you retain access to legal remedies and rights in all circumstances.

Across the EEA (European Economic Area), all residents benefit from data protection and safeguards.

• All data transfers are conducted under the EU’s legal jurisdiction and competence, in accordance with the data protection standards set out in Article 45(3) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 (“GDPR”)
• All transfers of data between public entities or authorities are conducted in accordance with Article 46(2). This agreement is legally binding and enforceable
• The European Commission’s Standard Contractual Clauses, pursuant to Article 46(2)(c) of the GDPR, establish the conditions for data transfers, which are carried out in accordance with them. The Clauses are available at https://ec.europa.eu/info/law/law-topic/data-protection/data-transfers-outside-eu/model-contracts-transfer-personal-data-third-countries_en.

For details on the company’s specific security measures to protect your personal data in third-country transfers, please email your request to info@wealthwaydigital.uk

10. Protection of Personal Data

Personal data is safeguarded with the highest-level technical and organizational measures, in line with gold-standard procedures. These measures are designed to effectively prevent unlawful or accidental events leading to the destruction of data, as well as its loss or alteration.

While we apply the highest levels of care and best-in-class data protection practices, as required by law, it is not possible to guarantee in every circumstance that your personal data will always be error-free. Accordingly, we cannot be held liable for any instance in which personal data is disclosed or suffers incidental, intangible, or consequential loss or damage. This includes situations beyond our control, such as disclosure arising from transmission errors, unauthorized third-party access, or any similar cause.

If regulators or other legal authorities issue binding requests or orders, we may be required to disclose your personal data to those authorities. Once disclosed under legal obligation, we cannot control how those authorities handle, store, or protect your data, including their retention and security practices.

Any information sent over the internet, including personal data, carries a risk of interception and is not entirely secure. The Company cannot guarantee the security of any data transmitted online.

11. Hyperlinks to third-party websites

On this website, you may encounter links to third-party applications and websites. Please note that these third-party services are not affiliated with or controlled by the company, and our privacy policy does not apply to them. They have their own policies and practices for collecting and processing personal data, and we are not responsible for their activities. Use them at your own discretion.

Always review the privacy policy of any company or service on their website before providing personal data. Ensure that their data collection, use, and processing practices align with your preferences and priorities. Any data you choose to share should be provided directly to the service provider.

12. Policy Amendments

We reserve the right to update or change our policy at any time. We will notify you of any changes on the website and through other appropriate channels. The updated Privacy Policy will be posted on the website, and the revised policy will take effect immediately upon publication unless otherwise stated.

13. Your rights regarding personal data

You have full control and the final say over how your personal data is used, including the right to verify its accuracy, correct errors, and to delete or restrict the scope and nature of any processing we perform.

On this page, residents of the EEA will find information relevant to them:

Your personal data is protected under the rights described herein. By emailing the address below, you can immediately exercise those rights.

Accessing Your Rights

If the personal data you have provided to us is accurate, you may access it at any time. Any of your personal data we process is accessible to you and therefore verifiable.

You may request your personal data for verification at any time, and it will be provided to you in electronic format. If you request additional copies of the data being processed, beyond the one provided to you, a reasonable fee may be charged.

Rights granted by law and by our privacy policy may not be exercised in a way that violates others’ rights. The company may refuse or restrict access to personal data if such access would compromise the rights and freedoms of others.

Right to Rectify Inaccuracies

Any errors in your personal data, whether due to omission or incorrect details, may be corrected by you or by the Company to ensure proper processing.

Erasure Rights

You have the right to request the deletion of your personal data under the following circumstances. 1) If your personal data has been processed without your consent or outside legal boundaries. 2) Upon your request to have that data removed where the Company has no legal obligation to retain it. 3) If you no longer consent to or accept any data processing by us, even if lawful and based on our legitimate interests or those of a third-party provider, and finally 4) If we are legally required to delete your data.

The right to erasure may be overridden by legal obligations established by the EU or the laws of any Member State. Likewise, erasure does not apply where data is required for the establishment, exercise, or defence of legal claims.

Right to Restrict Data Processing

You have the right to request a restriction of the processing of your personal data if you believe it contains inaccuracies.

If you request that the use of your personal data be restricted, it will be deleted except under the following conditions: 1) where European Union or Member State law prevents this. 2) With your consent, if needed to establish, exercise, or defend legal claims. 3) To protect the rights of another natural person.

The Right to Data Portability

You have the right to access and review any personal data you have provided, if you have consented in any way to its collection and it is processed by automated systems.

You have the right to request the transfer of all your personal data to another company or organisation, where technically feasible. This does not affect your right to have your data erased. This right cannot be exercised if doing so would infringe the rights or freedoms of another natural person.

Right to object to data processing

Notwithstanding the Company’s right to pursue its legitimate interests, or those of a third-party service provider, you have the right to object to the processing and request that it stop. This does not apply where there are compelling legal grounds to continue the processing, such as to establish, exercise, or defend legal claims. In such cases, we may continue processing your personal data.

You may, at any time, request that your personal data not be processed for any direct marketing purposes.

Right to Decline or Withdraw Consent

You may withdraw your consent to our processing of your personal data at any time, with immediate effect where feasible. This does not apply retroactively to any processing carried out before your withdrawal of consent.

If you are dissatisfied for any reason, you have the right to lodge a complaint with any legal, regulatory, or other supervisory authority.

If you believe your rights and freedoms have been violated in relation to the processing of your personal data, each European Union Member State has designated regulatory and supervisory authorities for this purpose. You may file a complaint with these authorities at your discretion.

Section 13 describes circumstances where your personal data rights may be limited under European Union law or the laws of its Member States.

Once we receive your request concerning your personal data and its processing, we will provide access to the information you requested, as outlined in Section 13 of this policy. We may extend this timeframe by up to two months, depending on the volume and nature of requests. If an extension is required, we will notify you within one month of receiving your request.

We will provide the requested information electronically at no cost, unless doing so would contravene applicable law or the provisions of Section 13. We reserve the right to charge a reasonable fee or refuse a request if it is considered unfounded, excessive, or repetitive.

We reserve the right to request additional proof of identity whenever there is reasonable doubt about the individual making a personal data request, to ensure data protection and security.